PA to the Principal at Rosedale College
Location: Rosedale College
Salary: Depending on qualifications and experience
Start Date: September 2022
Based on 35 hours per week, 42 weeks per year, mainly term-time
- To provide comprehensive administrative and secretarial support to the Principal/Headteacher to ensure that all routine procedures are effective, efficient, reliable and focused on supporting standards of attainment through high quality learning.
- To assist and manage the workload of Principal/Headteacher, facilitating good communication so as to ensure the smooth operation of all functions in a sensitive and confidential manner; being professional at all times.
- To work in concert with the Principal/Headteacher to accurately maintain records concerning the College/School. To ensure that the information is presented in a format which is accessible, taking account of the type of information involved to ensure it is appropriate to the target audience; being responsible for overseeing the accurate maintenance of information and data held, as determined by the Principal/Headteacher.
- To act as a positive role model to students; to reflect, through word and deed, the core values of the College/School and promote a safe culture of high expectation and ambition to succeed.
- To develop effective working relationships both within and beyond the College/School, including Governors, the local community and other stakeholders.
To be accountable to and line managed by the:
- Principal/Headteacher and/or other designated member of staff.
To be accountable for and act as Line Manager to:
- Any administrative, clerical or apprentice staff assigned.
ROLES AND RESPONSIBILITIES
To support the Principal/Headteacher in all aspects of his/her work. This will include:
- Providing high standards of response and presentation at all times. To act on behalf of the Principal/Headteacher as the professional interface between the College/School and the students/pupils, parent, guardians and carers, together with outside agencies, local businesses and other stakeholders etc.
- Ensuring that day-to-day contact with students/pupils is effective and based on high expectations, shared understandings and mutual respect.
- Managing all routine and, where appropriate, confidential correspondence; prioritising action and ensuring that there is a rapid rate of response to all enquiries.
- Maintaining details, on behalf of the Principal/Headteacher, all known commitments, ensuring that diary entries are noted in the weekly Bulletin and, where appropriate, included in the Calendar.
- Maintaining and updating a directory of key contacts, including marketing and media, so as to ensure that all major College/School events and notable achievements of students are promoted and publicised.
- Producing, from printed, hand-written and dictated materials, a wide variety of correspondence, documents and reports etc., organising photocopying, finishing and distribution, as necessary.
- Advising the Principal/Headteacher of any concerns with regard to the health, safety and welfare of students/pupils which come to your attention.
- Liaising with the Principal/Headteacher concerning arrangements for planned visits, events, etc.
- Producing the weekly Bulletin/Newsletter using material approved by the Principal/Headteacher, informing staff of any essential day-to-day information.
- Taking notes of meetings and producing minutes, agenda and other papers as appropriate.
- Supporting the Principal/Headteacher in assisting in the production of statistical information, reports and improvement plans together with organisational routines, which ensure curriculum progression and continuity.
- Assisting with the accurate recording and maintenance of the database detailing each student’s attainment, test results, targets, and other related information, through liaison with appropriate staff.
- Assisting with all other production of information, as required, across the College/School in a relevant format that can be used effectively for reporting purposes.
- Monitoring reporting systems and advising when either deadlines are likely to slip or have not been met, so that appropriate corrective action can be taken.
- Ensuring that administrative routines and procedures are followed up to support the wider routines of the College/School.
The Trust is committed to safeguarding and promoting the welfare of children and young adults and expects all staff and volunteers to share this commitment.
Postholders are expected to support this approach in the context of their role and adhere to and ensure compliance with safeguarding policies and procedures at all times.
Assuming any other duties, commensurate with the post at the reasonable request of the Chief Executive/Chief Officer/Principal/Headteacher or nominated member of staff in order to meet the changing needs of the College/School.
Whilst every effort has been made to explain the main duties and responsibilities of this post, each individual task undertaken may not be identified.
Employees will be expected to comply with any reasonable request from the Chief Executive/Chief Officer/Principal/Headteacher to undertake work or a similar level that is not specified in this job description.
Employees are expected to present themselves and to act in a professional manner at all times.
The Trust will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled applicants or continued employment for any employee who develops a disabling condition.
This job description is not prescriptive in that the needs of the Trust may change and this could necessitate revision in the future and amendment at any time, after consultation.
The days of the week which part-time staff are required to work may alter each academic year. Notification of any changes will be given by the previous half term.
If you are interested in this role then you should make immediate contact with Shireena Lalli at firstname.lastname@example.org, or apply now using the button below!